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Election of Non-Executive Directors 2022-2025

Feb 14, 2022 |

Mrs Amanda Cox

This is to inform members that we are seeking nominations from four Regions for members to serve on the National Federation of SubPostmasters (NFSP) Board for a three-year period in accordance with the Articles of Association and Regulations of the Company.

The legal duties that a Non-Executive Director is required to uphold in accordance with the Companies Act 2006, part 10, chapter 2 are:

1 - Duty to act within powers

2 - Duty to promote the success of the company

3 - Duty to exercise independent judgment

4 - Duty to exercise reasonable care, skill and diligence

5 - Duty to avoid conflicts of interest

6 - Duty not to accept benefits from third parties

7 - Duty to declare interest in proposed transaction or arrangement

Each Region is entitled to 1 (one) Non-Executive Director.  Elections take place in one-third of the regions each year.

The four Regions to hold elections will be:

  • North Thames & East Anglia
  • North East
  • Wales/Cymru
  • Scotland

The period of office for these Non-Executive Directors shall be from June 2022 to June 2025.

Nominations are invited from NFSP members/Organisational Representatives (OR) to be appointed as the elected Non-Executive Director for the above regions.  Click here to download the nomination forms. An OR exercises company membership rights, including the right to be elected as a Non-Executive Director, of his/her nominating member (e.g. voting at AGM); each member must appoint an OR.  Click here to download an OR form.

If more than one nomination is received, it will be necessary to hold a ballot.  If this is the case, candidates will be given the opportunity to submit an election address for circulation along with ballot papers to the members of the above regions.  As a guide, the election address should be approximately 350 words.

Nomination forms must be submitted together with an election address (if candidates wish these to be distributed with the ballot papers) to the Chief Executive Officer (CEO) by 5pm on Thursday 10 March 2022. The nomination form must be completed and signed by the person nominated and the proposer and seconder - who must also be NFSP members/OR.

There will be a pre-election discussion to ensure that the candidate is fully aware of the responsibilities and expectations they are taking on.  If they are successful an induction and training day will take place soon after.

Civica Election Services will act as the Independent Scrutineer for the election and Independent Person to distribute ballot papers for the election. They will prepare ballot papers and distribute them by post to all members in the appropriate region by Friday 8 April 2022.

Completed ballot papers must be received by Civica Election Services no later than Saturday 30 April 2022.

If an election is not necessary, the name of the elected Non-Executive Director will be published in the June edition of The SubPostmaster.

If a ballot is held, the results (certified by Civica Election Services) will be notified to the CEO, who will in turn notify the Regional Council Secretary. Notification of the person elected will be published in the June edition of The SubPostmaster.

Tags: Membership